Project Reporting


WRA is moving to a new online reporting system – what does this mean for you?

As of 1st January 2019 the Waikato River Authority will be moving to a new online reporting system.  If you received funding prior to 2018 you would have been able to view your project plan on our online system.  As of 1st January 2019 you will not be able to view this information.  We recommend that you log on prior to this date and take a copy for your records.
Alternatively, we can send you a copy on request as we will still be storing this information.
Project Reporting login

What will the new system look like

The new system is designed to make things easier for funding applicants and project managers.  It will continue to be accessed through the WRA website under ‘Project Reporting’.

The software system being adopted is known as SmartyGrants and is used extensively across Australia and New Zealand by funding organisations.

The new system will require you to log on and submit your invoices and reports.  

We will be contacting our existing funding recipients in early 2019 to let them know more about how to submit invoices and report in the new system.  For the meantime we request that you submit invoices and reports by following the instructions below and emailing them to us.

How to check your project information

As of 1st January 2019 the Waikato River Authority will be moving to a new online reporting system.  If you received funding prior to 2018 you would have been able to view your project plan on our online system.  As of 1stJanuary 2019 you will not be able to view this information.

We will however still be storing this information and can send you a copy on request.

How to submit an invoice and/or provide a project update

Invoices to the Waikato River Clean Up Trust should be submitted upon completion of tasks outlined in your project plan.

Invoices need to contain particular information.  Click here  to view an example invoice

When submitting an invoice you will also be required to submit an interim report. This can be accessed here WRA Interim project report template  

If you are about to complete your project and are submitting the final report/invoice please use this  WRA Final project report template

Invoices and reports should be emailed to michelle@waikatoriver.org.nz or by emailing them to your WRA contact person.

How to request a project variation 

If you would like to make changes to your project please first discuss these with the Waikato River Authority Fund Manager. Phone 07 839 7966.

You may be asked to complete a Project Variation Form.